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Legislative Services Coordinator

Job Type: 
Administrative Support
Organization: 
Town of Hinton
Competition Number: 
20-15
Job Description : 

The Legislative Services Coordinator is responsible for confidential legislative duties and provides administrative project support for all divisions. This position ensures a consistent approach to corporate procedures, bylaws, policies and agreements, and monitors administrative and Council adherence to municipal legislation, and in particular, the Municipal Government Act (MGA) of Alberta.

WORK PERFORMED

Legislative and FOIP

  • Maintain knowledge of all relevant Acts, Regulations, and other related Legislation, and update Executive Team as required.
  • Research, review, and interpret policies, contracts, agreements, bylaws, provincial legislation and other legal documents.
  • Develop policies, contracts, agreements, bylaws and other legal documents.
  • Coordinate Legal Services and information for the Town of Hinton.
  • Respond to public inquiries both in person and by telephone/email relating to general legislative matters as required.
  • Coordinate statutory functions, including the planning and administration of elections, by- elections, plebiscites, petitions, and censuses.
  • Provide Commissioner for Oaths services for the public and the Town of Hinton.
  • Attends all regularly scheduled meetings of Council.
  • Maintain official Council-approved documents.
  • Oversee and ensure Corporate records are maintained in accordance with Town of Hinton policies and procedures.
  • Oversee process for recruitment of public members to Council Committees.
  • Coordinate, advertise, and maintain information for Town boards and committees.

Administration

  • Participate in administrative projects ranging from research to project management.
  • Provide administrative support to divisions for projects; such as the Annual Report, Budget Report, Community Grant Program, and others as approved by the Director of Corporate Services.
  • Review reports, policies, bylaws, and major documents to Council to ensure clarity, completeness, and consistency in style and language.
  • Oversee and ensure Corporate records are maintained in accordance with Town of Hinton policies and procedures.
  • Assist in preparing or reviewing corporate communications materials such as letters, speeches, and other content for Mayor, CAO, Division Directors.
  • Manage website updates for Bylaws, Policies, Governance, and other areas as required.
  • Provide project support to Division Directors based on established priorities.
  • Perform administrative tasks as required.

Additional Roles

  • Clerk to the Assessment Review Board and Subdivision and Development Appeal Board.
  • Back-up to the Executive Assistant of the Chief Administrative Officer.
  • Support to the Emergency Operations Center as required.
  • Presiding Deputy Returning Officer for municipal elections.

KNOWLEDGE, ABILITY, SKILLS REQUIRED / PREFERRED

  • Local Government Administration Program Certificate or an equivalent combination of education and experience.
  • Minimum five years Municipal Government experience, working in a confidential capacity at senior or executive support level. Equivalent legislative experience may be considered.
  • Knowledge of Municipal Government Act, FOIP Act, and other applicable Provincial Statutes.
  • Excellent organizational, interpersonal, verbal and written communication skills.
  • Ability to work with minimal supervision.
  • Excellent word processing skills and internet/e-mail web research skills.
  • Experience in an electronic document management system.

COMPETENCIES AND BEHAVIOURS

  • A high degree of personal initiative with effective planning and organizational skills, as well as portray a high degree of integrity, professionalism, and trust.
  • Ability to work co-operatively, support and coach co-workers in a positive team environment, share work expertise and knowledge.
  • A constant awareness of who the customer is, both internal and external, recognition and understanding of the customer’s needs.
  • Continuing personal education and development in related areas such as office equipment, computers, public communications, Municipal Governance, and political systems.
  • Ability to work under aggressive timelines, and manage competing priorities.
Closing Date: 
October 5, 2020
Application Return: 

Please submit cover letter and resume to: mzygmunt@hinton.ca   
OR mail to:  M Zygmunt, Human Resources, Town of Hinton, 2nd floor, 131 Civic Centre Road, Hinton, Alberta  T7V 2E5