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Project Coordinator

Job Type: 
Administrative Support
Organization: 
Edmonton Metropolitan Region Board
Job Description : 

As a member of the Project Management Team, the Project Coordinator will provide critical project support involving administration, research and creative skills for up to five Project Managers. In particular, the Project Coordinator will assist the Project Managers with the planning and implementation of a range of projects approved by the Edmonton Metropolitan Region Board (EMRB) including the Edmonton Metropolitan Region Growth Plan and other directions provided by the Government of Alberta.

Authorities:

The Edmonton Metropolitan Region Board was created in April 2008 with the promulgation by the Province of Alberta of the Capital Region Board Regulation. The Board is a Growth Management Board under the Municipal Government Act (MGA). The Regulation identifies the authorities and responsibilities of the Board including the preparation and implementation of a Regional Growth Plan, Metropolitan Servicing Plan, and other fiduciary responsibilities as outlined. The MGA and Regulation govern the overall operations of the Board.

The EMRB is made up of the 13 urban and rural municipalities from within the Edmonton Metropolitan Region. The Board’s primary functions include regional long range planning, public policy development and advocacy.

Responsibilities:

  • Assist in developing project work plans, project tracking and reporting tools including managing project budgets
  • Provide leadership in identifying opportunities for consistent  processes to improve efficiencies
  • Overseeing the day-to-day administration of Committees/Task Forces, which may include:
    • Coordinating project work plans
    • Preparing Agenda Packages
    • Preparing  and providing support for various communications (presentations, reports, briefing notes, meeting notes/ minutes, maintaining Website – project pages, coordinating Social Media input)
    • Providing support in the development of templates and other tools to standardize project management practices
    • Conducting research
    • Preparing and coordinating Contracts
    • Meeting coordination
    • Preparing and maintaining Distribution Lists
    • Tracking and reporting projects costs
    • Management of electronic filing systems for selected projects
  • Supports ensuring that Committee/Task Force meetings proceed in an efficient and fair manner and respond to the direction of the Board
  • Assisting with the achievement of EMRB initiatives and goals
  • Developing and maintaining effective working relationships with member municipalities (elected representatives and administration), regional stakeholders, consultants and the public
  • Responding to inquiries in an effective and timely manner
  • Providing back up assistance to the EMRB Administrative Team
  • Other responsibilities as assigned by the Project Management Team

Organization:

The Project Coordinator is a member of the Project Management Team and reports to a Senior Project Manager, and ultimately is responsible to the EMRB CEO.  

Opportunities:

  • A Project Coordinator position within the EMRB administration is a new role created to support both the expanded mandate and the Project Management Team
    • Project Managers are assigned projects based on the approved Business Plan and are responsible to lead the Committee or Task Force process and ensure the Board’s mandate is carried out effectively.
    • Project Managers may be assigned multiple projects, ranging in complexity and time. Most Projects are multi- year projects and all are focused  at the regional level. In some cases, Project Managers lead annual projects, requiring updates based on changing conditions or priorities.
  • This position would have an oversight role across all projects being lead by the team of Project Managers.

The Person

Knowledge / Experience Requirements:

  • Knowledge of project management processes, methods and approaches
  • Ability to manage multiple complex and time challenging projects, shifting priorities as needed
  • Excellent organizational skills and attention to detail is critical
  • Comfortable with consulting with  diverse stakeholders
  • Excellent communication skills, both written and verbal
  • Demonstrated ability to prioritize tasks and meet deadlines
  • Solid research skills and the ability to summarize findings and organize into themes
  • Strong interpersonal, collaborative, and decision-making skills
  • Self motivated with proactive approach to completing tasks
  • A sound understanding of principles of natural justice and the operation of municipal/provincial or quasi-judicial boards is desirable
  • Sound analytical skills and the ability to take complex information and diverse points of view into consideration in making sound decisions
  • Knowledge of land use planning, graphic design, and social media will be considered assets

Academic Background:

  • Completion of a post secondary Diploma Program or University Bachelor’s degree in public administration, business administration, project management or a related field;
  • Or, 5 (five) to 7 (seven) years of progressively responsible experience in a fast-paced and dynamic office environment, supporting similar sized teams;
  • Advanced proficiency with MS Office suite;
  • Experience with MS Project, and Adobe Creative Suite would be an asset.

Key Core Competencies

  • Systems Thinking: Understands connections. Awareness of the all projects and operational plans and understands linkages. Looks beyond the immediate. Considers impacts.
  • Agility: Supports change. Ability to adjust to changing environment and adapts schedules and priorities accordingly. Emotional resilience.
  • Results Oriented: Plans for results. Planning, time management and organization experience, especially as it pertains to project management. Takes accountability. Focuses on outcomes.
  • Collaboration: Encourages diversity. Consulting, mediating and facilitating effectively with diverse stakeholders and developing solutions for issues involving a variety of perspectives.
  • Innovation: Ability to exercise original and creative thinking to make improvements and/or develop and initiate new approaches. Familiar with relevant trends and issues.
  • Problem Solving and Judgment: Seeks clarity. Ability to assess options and implications in order to identify problems and solutions. Integrates perspectives.
  • Relationship Building: Developing and maintaining positive and productive relationships and partnerships with organizations and individuals both internal and external to EMRB.
  • Resource Management: Effectively managing internal and external resources to achieve organizational goals.
  • Leadership: Positively influencing people and events in a leadership role.
  • Excellence: A high personal standard for work excellence to understand and meet or exceed the needs of the organization and the EMRB member municipalities.
  • Communication: Excellent interpersonal, communication and presentation skills to clearly and succinctly convey messages and information to meet the needs of all stakeholders.
  • Organizational Awareness: Understanding of governance, contact, legislation, structure and culture of the organization.
  • Teamwork: A record of working cooperatively and productively with others to achieve results and success.
  • Self-Management: Reflection on past experiences to self-evaluate, manage, and improve performance levels.

Projects/ Specific Responsibilities:   

  • As assigned by the Senior Project Manager and or the EMRB CEO.
Closing Date: 
May 17, 2018
Application Return: 

Please forward cover letter and resume by email to the attention of:

Charlene Chauvette at cchauvette@emrb.ca.