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Protective Services Coordinator

Job Type: 
Management / Administration
Saddle Hills County
Job Description : 

TITLE: REPORTS TO: Protective Services Coordinator
CLASSIFICATION: Coordinator Out of Scope Manager of Protective Services
SUPERVISES: District Fire Chiefs/Deputies Fire Department Safety Officer, Fire Department Training Officers, Medical First Responders


Reporting to the Manager of Protective Services, the Coordinator is responsible for administration of County Fire Services, firefighter training; fire prevention inspections; public education; Medical First Responder Program and coordination of the Central Peace - Regional Emergency Management (CP-REM) partnership. This includes but is not limited to attendance at fire department meetings, committee meetings; and other community functions. This position is also responsible for, conducting fire investigations, incident reporting and response billing as required.


  1. Administration of all aspects the of County fire services.
  2. Development and implementation of a Volunteer Firefighter Training program in Coordination with the Fire Services Safety & Training Committee.
  3. Development and implementation of a Volunteer Firefighter Safety program in Coordination with the Fire Services Safety & Training Committee.
  4. Development and implementation of a Fire Apparatus Safety & Maintenance program in Coordination with the Fire Officers Committee.
  5. Development and delivery of a Fire Prevention, Inspection and Public Education program.
  6. Attend Council meetings as requested by the CAO or Manager to provide technical advice and expertise for relevant agenda items.
  7. Review existing policies, identify policy needs and develop required policies and Administrative or Standard Operating Procedures, related to Fire Services; Medical First Response and Regional Emergency Management
  8. Attendance at fire department meetings as required and practical.
  9. Overseeing the security of fire halls and fire services equipment.
  10. Conducting fire investigations; incident reporting; and billing accordingly.
  11. Maintaining volunteers' member personnel files to ensure required documents and records are kept.
  12. Conducting County wide campaigns for recruitment, selection and retention of volunteer firefighters.
  13. Overseeing disciplinary actions by District Fire chiefs, with Volunteer Firefighters and documentation as required.
  14. Termination of Volunteer Firefighter membership when necessary.
  15. Maintaining required levels of equipment and supplies for the delivery of fire services, troubleshooting and arranging repairs as required.
  16. Oversight and coordination of fire services operational activities at the inter-department and inter-jurisdictional levels to ensure satisfactory provision of fire services in a rural setting following safe, efficient, productive and cost effective principles.
  17. Periodically reviewing of the state of fire services equipment and facilities and recommending updates to mobile equipment and facility replacement plans.
  18. Preparation and promotion to the Manager, of proposed annual operating budgets and capital plans, for The Fire Services and Regional Emergency Management, to be submitted for final approval by Council.
  19. Operating within the County Fire Services By-Law; Protective Services Department Policies and Standard Operating Procedures as well as related Provincial and Federal Acts and Regulations.
  20. Ability to maintain a high degree of professionalism & integrity.
  21. Demonstrate ability to ensure all work related information is kept confidential and in accordance with the Freedom of Information and Protection of Privacy Act.
  22. To observe and comply with all regulations and procedures that relate to individual health and safety, and the safety of co-workers.

Regional Emergency Management Program

  1. Responsible for facilitating discussions and drafting required regional agreements, policies, and information items for presentation to the Central Peace - Regional Emergency Management (CP-REM) Committee & the five councils.
  2. Responsible for planning coordinating and chairing Central Peace - Regional Emergency Management Committee and Emergency Social Services meetings, including creation and distribution of agendas and minutes.
  3. Responsible for conducting risk hazard analysis with stakeholders as well as development, distribution and maintenance of the Regional Emergency Plan.
  4. Planning, promoting attendance and coordinating Emergency Management training courses, Regional Emergency Exercises and plan orientation sessions.
  5. Working with partner municipalities and making recommendations for and assisting with development of Regional Emergency Operations Centers/ Incident Command Posts (EOC/ICPs).
  6. Based on Risk/Hazard Analysis related to potential emergencies, make recommendations for and assist with implementation of mitigation programs as required.
  7. Report to EOC / ICP or Emergency site to coordinate activities and ensure effective response and management of emergency operations.
  8. Responsible for providing recommendations and assistance with Disaster Recovery programs for the County & partner municipalities.
  9. Responsible to participate with emergency management duties either in the Emergency Operations Centre or Incident Command Post as may be required during a local emergency.
  10. Perform other related duties as may be requested by the Manager and/or CAO.


  • High School diploma.
  • Seven plus years of Fire Services experience with progressive advancement including experience supervising and training volunteers.
  • NFPA 1001 Firefighter - Level 2 Certification.
  • NFPA 1041 Instructor - Level 2 Certification and experience.
  • Alberta Safety Codes Officer - Fire Certification or ability to obtain within 2 years.
  • Incident Command System 300 Certification.
  • Various Emergency Management Courses: BEM; DEM; ECC; Alberta Emergency Alert; ESS; R&I etc.
  • Innovative approach to problem solving and process improvement.
  • Demonstrated charismatic leadership and Incident command experience.
  • NFPA 1021 - Level 1 Officer Certification would be an asset.
  • Proficient computer skills including Excel, Word, PowerPoint and Outlook.
  • Competency in letter writing and minute taking.
  • Municipal government experience would be a definite asset.
  • Excellent communication skills are essential in this role.
  • Pay close attention to detail, accurately capture, retain and relay information.
  • Work in fast paced environment, prioritize and manage multiple work tasks to achieve deadlines.
  • Function as a member of a team and ability to work independently with minimal supervision while staying committed to customer service.
  • Interact well with and respond to enquiries from management, council, other staff and ratepayers.
  • Must have a valid class 5 driver's license, be able to provide an acceptable driver's abstract and a satisfactory criminal record check with vulnerable sector clearance.
  • Must have a valid First Aid certificate, certification as an Emergency Medical Responder or higher would be an asset.


  • Normal working day consists of 7.25 hours, however overtime may be required.
  • Must be adaptable to attend evening and weekend meetings as required.
  • Working in an open office environment with little privacy.
  • Fast-paced environment, daily interruptions and competing priorities.
  • Operation of a computer and visual concentration for extended periods of time.
  • Prolonged periods of sitting and/or standing.
  • Ensure proper ergonomic requirements are met and good ergonomic procedures are practiced.
  • Ensures all operations are conducted in a safe manner and in accordance with Saddle Hills County policies and all Occupational Health and Safety Rules and Regulations.
  • Driving in various weather and light conditions.

Job Type: Full-time

Closing Date: 
September 18, 2020
Application Return: 

Applications will be accepted until a suitable candidate is found. Saddle Hills County would like to thank all those interested in the position. Only those considered for an interview will be contacted. Please send resumes in confidence to:

Human Resources
Saddle Hills County
RR 1
Spirit River, AB  T0H 3G0

E-mail to: hr@saddlehills.ab.ca 

Ph. (780) 864-3760
Fax: (780) 864-3904