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Records Management Clerk

Job Type: 
Other
Organization: 
Town of Redcliff
Job Description : 

The Town of Redcliff, “The Greenhouse Capital of the Prairies”,is currently accepting applications for the position of: 

Records Management Clerk

Permanent, Full-Time (37.5 hours per week), In-Scope (Union)

Redcliff is a fast-growing community of 5,600 friendly residents, which offers excellent education facilities, an abundance of community activities, a beautiful trail system and well-maintained recreation facilities. We are currently seeking an enthusiastic, positive individual to serve the community as our Records Management Clerk. This is a permanent, full-time position within the CUPE Local 46 Collective Agreement. This position will appeal to the energetic professional who is seeking exciting challenges and a friendly, team-oriented work environment.

This position will be responsible for:

  • Maintains all records management systems in use by the Town of Redcliff in accordance with Town policies, procedures, and industry best practices.
  • Identifies software, filing equipment, and spare requirements for storing and managing Records and Information Management (RIM) systems.
  • Organizes, scans, indexes, classifies, and stores active and inactive paper and electronic documents and data.  Verifies that documents are filed correctly by reviewing and interpreting documents, decision on the most logical and accessible place to file and classify each document and maintaining record index systems.
  • Monitors retention and disposition schedules and performs the disposition of documents in collaboration with the Legislation and Development Director.
  • Assigns and distributes files, documents, and records to Town staff, consultants, and external users on request, and verifies their subsequent return to the content management system.
  • Assists the leadership team with defining, developing, and writing RIM operating policies and procedures.
  • Describes procedures and standards to others; interprets instructions; maintains documentation of procedures.
  • Provides education, training, and support to Town staff.
  • Liaises with departmental staff to determine requirements and consults on RIM projects.
  • Assists the Legislation and Development Director in processing FOIP requests.
  • Audits results and compliance on a regular and timely basis.  Prepares metrics for measuring the success of, and identifying gaps in, the RIM program.
  • Researches advances/changes in industry standards, resources, and systems.  Updates methods of classification and ensures compliance with legislation.
  • Reception-related duties as required.
  • Performs related work as required.

The successful candidate will be motived, honest, reliable, organized, and dependable, have the ability to multi-task, be able to work independently, and maintain confidentiality.

Education, Training, and Skills:

  • Minimum of a diploma in Records Management, Information Management, Library Sciences, or Archival Sciences.  A degree in Business Administration may be considered with relevant experience.
  • CRM (Certified Records Manager), IGP (Information Governance Professional), CIP (Certified Information Professional), or other RIM certification is preferred.
  • 3-5 years of experience in records and information management, preferably in the public sector.
  • Extensive knowledge of records management practices and industry standards, records taxonomy, and content management systems.
  • Knowledge of privacy and security standards including FOIP legislation.
  • Knowledge of municipal terminology and operations is considered an asset.
  • Tactical and analytical problem solver.
  • Highly developed interpersonal communication skills with the ability to work collaboratively with staff, peers, Council, and members of the public; ability to train and mentor staff.
  • Strong written communication skills and attention to detail.
  • Excellent research and organizational skills.
  • Ability to use initiative to develop and implement new procedures and practices.
  • Ability to be self-motivated, retain concentration, and work independently with frequent interruptions in order to process a significant workload within established timeframes.
  • Proficient in the use of a variety of computer software programs and related equipment.
  • Ability to lift boxes of heavy weight (approximately 50 lbs).
Closing Date: 
November 30, 2020
Application Return: 

If you are interested in this challenging, rewarding position, please mail an application in the form of a cover letter and resume, in confidence, marked “Records Management Clerk” to:

Town of Redcliff
Attn: Human Resources
Box 40
Redcliff, AB  T0J 2P0

Applications will also be accepted via email to hr@redcliff.ca

Applications can also be delivered in person to Redcliff Town Hall, located at #1 – 3rd Street NE, Redcliff, AB.

The deadline for receiving applications is 4:30 p.m. on November 30th, 2020.

We sincerely thank all candidates for their interest. Only those selected for an interview will be contacted.