Planning & Development Administrative Assistant (6 Month-Term)

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Job Type Administrative Support
Organization Municipal District of Bighorn No. 8
Closing date
Job Description

 

Planning & Development Administrative Assistant (Term)

Municipal District of Bighorn

 

About the Municipal District of Bighorn:

The Municipal District of Bighorn No. 8 is a rural municipality located in the beautiful natural setting. A community of unique communities, the MD is characterized by ranching and other agricultural uses, industrial uses, low impact tourism facilities, hamlets, and large tracts of undeveloped crown land reserved for forestry activities. It is recognized that the quality of life of our residents is tied to a healthy, natural environment and a robust economy.

Why work for us?

  • Competitive salary 
  • Health Benefits
  • Pension
  • Wellness Spending Account
  • Paid vacation and personal days
  • Work/Life Balance
  • Compressed Work Week (EDO)

Summary:
This position will be responsible for select administrative support for the Planning & Development Services Department. Most of the Temporary Administrative Assistant’s time will be dedicated to supporting the Planning & Development team as requested, and to the Land File Management Project, which involves the overhaul of filing for planning and development-related documents. 

Hours of Work:  
Monday to Friday, 8:30 a.m. to 4:30 p.m. 

6-months term 

Salary:
Starting at $73,094.40 

Duties and Responsibilities:

  • General filing, data entry, acquiring additional supporting information including land title and spatial information, requesting invoices, and other related documents as required. 

  • Filing of correspondence in Development Permit and Subdivision files, administrative filing system, and Land Files. 

  • File retrieval from archives more miscellaneous planning requests. 

  • Complete training to become back-up Recording Secretary developing meeting minutes for the Municipal Planning Commission and Heritage Resource Committee meetings. 

  • Land File Management Project duties include: 

    • Review the current Planning & Development Hardcopy File Management System; 

    • Collaborate with the Director of Planning and Development Services to determine the options for the new Planning & Development Hardcopy File Management System; 

    • Implement the recommended path forwards on the Planning & Development Hardcopy File Management System; and 

    • Commence and Complete digitization [scanning and electronic filing] of the Planning & Development Hardcopy File Management System in the new Records Management System. 

  • Assist the Planning & Development Administrative Assistant with regular mailouts for Development Permit, Subdivision, and Project mailouts. 

  • Assist Corporate & Community Services with the annual mailouts of property assessment and taxation notices. 

  • Supports Planning & Development projects by booking venues and arranging refreshments for Open Houses and other stakeholder and public consultation activities. 

  • Responds to inquiries and information requests from members of the public and municipal staff, while referring more complex matters to other Planning & Development staff as required. 

  • Assists with the research and analysis of regulations, procedures, and statistics, and prepare reports as directed by the Director of Planning and Development Services as required. 

  • Performs other duties as assigned by the Director of Planning & Development Services. 

    Qualifications:

  • Three (3) years of experience in a related field or position – is desirable. 

  • Excellent organizational skills are required. 

  • Demonstrated proficiency in applicable computer programs (for example: Microsoft 365, Adobe Creative Suite, YouTube Streaming Software, website management, planning and development software, and/or an ability to master new programs quickly, as required. 

  • Experience working with municipal records management software – considered an asset. 

  • Excellent data collection, research, analytical and problem-solving skills with strong attention to quality and detail. 

  • Excellent written and verbal communication while maintaining privacy and decorum when required. 

  • Able to work independently, with limited supervision. 

  • First Aid Certificate – considered an asset. 

  • Valid Class 5 driver’s licence. 

Application Deadline & Submission:        
Until a suitable candidate is found. 

Submit your application with a resume and cover letter to: [email protected]

The MD of Bighorn thanks all applicants for their interest but advises that only those selected for an interview will be contacted.